2023 SISE CONFERENCE GUIDELINES AND PREPARATION

SISE 2023 will continue to support virtual presentation in addition to in-person. To prepare for the virtual presentation, we ask you to submit a pre-recorded presentation (voice over PowerPoint or a video file) in advance.

Each paper will be given a total of 15 minutes (10 minutes for presentation + 5 minutes for Q&A). At least one author must join the live virtual session to answer questions during the allocated presentation time (and the subsequent Q&A session). Please carefully review the following guidelines and specifications before recording your presentation.

The deadline for all video submissions is 30 September 2022!

INSTRUCTIONS FOR RECORDING PRESENTATION

SISE encourages you to include an audio/video presentation of your research/application and take this opportunity to explain your work and get more exposure to the audience, and at the same time engaging the attendees. Recording should contain a prominent view of the presentation slides along with audio of the presenter. The recording may also contain a small headshot of the presenter. Many presentation software allows recording audio and video directly in the application and can export appropriate video files.

Requirements: The presentation recording should:

• Be a MAXIMUM of 10-minute in length (NO EXCEPTIONS)
• Final output for all files must be in MP4 Format (we recommend using PowerPoint)
• Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• Resolution = maximum 720p HD
• Please use the following naming convention: Lastname_Firstname_#.mp4. where # is required if the same author has more than 1 presentation.

https://bit.ly/31GBf32

For more information on how to pre-record your presentation, please look at this below.

POWERPOINT

1. Follow these instructions to add audio (and optionally video) to your slides.
2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
3. Alternatively, you can follow this video tutorial which goes through both of these steps. Also, see this video tutorial if you like.

Create Voice Over Power point: https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c  and convert to MP4 https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/ 

Tips for recording:

1. Use a quiet area to record
2. Avoid echoes by keeping the following in mind
a. Rooms should be fairly small
b. Sound dampening with carpeting, curtains, furniture

3. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  If possible, avoid using default built-in microphone on computer.
5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.

2023 SISE VIDEO PRESENTATION SUBMISSION

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